Procurement Assistant

REQUEST FOR EXPRESSIONS OF INTEREST

Country: Georgia

Project Name: Georgia Resilient Agriculture, Irrigation and Land Project (GRAIL)

Project No: P175629

Loan No. 9504-GE

Assignment Title: Procurement Assistant

Reference No. GRAIL/CS/ICS-45

Government of Georgia and the World Bank jointly developed a new investment project in Georgia`s rural sector - Georgia Resilient Agriculture, Irrigation, and Land (GRAIL) Project. The total cost of the Project is 138, 600 mil EURO which is equally split (50/50) between IBRD and the State budget of the Government of Georgia.

The Project Development Objective (PDO) is to: (a) improve irrigation, and drainage services, and agricultural production in project areas, and (b) strengthen national irrigation and land management institutional capacity for climate resilient planning.

The primary beneficiaries of the Project comprise farmers and agricultural enterprises across the project targeted regions. Overall, the rural population will benefit from enhanced services provided by land management, irrigation services, and agricultural support. In the public sector, the Project will support institutional strengthening of the Ministry of Environmental Protection and Agriculture (MEPA), including Georgian Amelioration (GA), the National Environment Agency (NEA), Rural Development Agency (RDA), and National Agency for Sustainable Land Management and Land Use Monitoring (LMA).

The Project will enhance land administration service delivery and support building digital infrastructure by enhancing National Agency of Public Registry (NAPR)’s information technology systems, development of e-services and further support NAPR’s effort in operationalizing of National Spatial Data Infrastructure (NSDI).

Project has a strong focus on climate resilience and rural livelihoods through a holistic and integrated approach. It will include the following components:

Component 1: Resilient Irrigated Agriculture, divided into three sub-components: 1) Subcomponent 1.1: Irrigation & Drainage Infrastructure Rehabilitation and Modernization; 2) Subcomponent 1.2: Irrigated agriculture and value chain development; and 3) Subcomponent 1.3: Improved Performance of Irrigation Service Delivery.

Component 2: Improved Land Management Capacity, comprising of two sub-components: 1) Subcomponent 2.1: Strengthening of agricultural land management and monitoring; and 2) Subcomponent 2.2: Enhancement of the land administration service delivery and building digital governance infrastructure.

Component 3: Project Management, which will finance two Project Implementation Units that will be responsible for project management: One Project Implementing Unit (PIU) is established within MEPA, which is responsible for management of Component 1 and Subcomponent 2.1. The second PIU is established within the NAPR, the Project Implementing Entity and will be responsible for implementation of Subcomponents 2.2 and 3.2.

Sub-component 2.2 – Enhancing land administration service delivery and building digital governance infrastructure by:

enhancing NAPR’s information technology systems, particularly the IPRS by focusing on upgrading of the core cadastre and registration systems, development of selected e-services through innovative technologies to further improve NAPR customers’ experience; and
Designing, developing, and deploying of the National Spatial Data Infrastructure by NAPR in collaboration with other institutional stakeholders including by focusing on capacity building, training, knowledge sharing and incorporating best international practices.

Scope of Work and Responsibilities:

Under the overall supervision of the Project Manager, Consultant shall perform the following tasks provided in the below list, including, but not limited to:

Provides operational support to the Procurement Specialist, by participating in procurement process.
Supports Procurement Specialist in preparing procurement documents, and procurement plan, determining the procurement schedule, preparing tender documents, inviting the tender commission, evaluating and contract execution;
Provides support to the Procurement Specialist in drafting Terms of Reference for consultancy contracts and other project-related contractual engagements, including consolidating inputs from relevant stakeholders as required;
Maintains and regularly updates the procurement filing system and ensures that all procurement documents are made available to project team members upon request;
Oversees the contract implementation and proposes amendments as necessary;
Supports Procurement Specialist in managing the procurement portfolio through Systematic Tracking of Exchanges in Procurement (STEP) system;
Oversees the procurement of activities as defined by the Incremental Operation Costs (IOC) and Training Budgets of the project, which includes but is not limited to market research, production of the evaluation report, conclusion of the contract, preparation of acceptance-handover and inspection act, monitoring and control of all conditions/terms defined by the contract, contract closing;
Produces reports on procurement activities;
Participates in the preparation of the project budget;
Based on the project budget, prepares the procurement plan of activities to be financed under the IOC and training budgets and oversees the implementation of the plan as agreed with the project manager;
Notifies the financial manager about the activities (agreements, deadlines, etc.) provided for in the procurement plan, in accordance with frequency and form agreed prior with the financial manager;
Cooperates with the Economic Department of the National Agency of Public Registry and provides information regarding procurement activities;
Participates in the preparation of the project report, and participates in the audit process;
Performs other tasks as requested by the project Manager.

Reporting obligations: The Consultant will be reporting to Project Manager

Qualification Requirements

Higher education (preferably in finance, economics or law)
Minimum 3 years of working experience in government agency(ies)
Procurement experience in the IFI financed projects will be an advantage
Minimum 3 years of working experience with online state procurement platform
Good knowledge of the state procurement regulations;
Excellent knowledge of Georgian language
Good knowledge of English language
Proficiency with Proficient in various software under OS Windows (MS Office, Microsoft Word, Excel, Outlook, PowerPoint, Access, Adobe)

Duration

Duration of the assignment is 12 months

The attention of interested Consultants is drawn to paragraph 3.14 “Conflict of Interest” of the World Bank’s Guidelines: World Bank’s “Procurement Regulations for IPF Borrower, July 2016, revised November 2017, revised August 2018, revised November 2020 and revised September 2023”, setting forth the World Bank’s policy on conflict of interest. In addition, please refer to the following specific information on conflict of interest related to this assignment: The consultant shall not receive any remuneration in connection with the assignment except as provided in the contract. The consultant and its affiliates shall not engage in consulting or other activities that conflict with the interest of the client under the contract. The contract shall include provisions limiting future engagement of the consultant for other services resulting from or directly related to the firm’s consulting services in accordance with the requirements of paragraphs 3.16, 3.17 and 3.18 of the Guidelines.

An individual consultant will be selected in accordance with the procedures set out in World Bank’s Guidelines: World Bank’s “Procurement Regulations for IPF Borrower, July 2016, revised November 2017, revised August 2018, revised November 2020 and revised September 2023”, “Selection of Individual Consultants”.

Interested consultants may obtain further information by email: grail@napr.gov.ge; ememanishvili@napr.gov.ge; gmachaidze@napr.gov.ge

CVs of candidates in English language must be submitted electronically to the addressed below grail@napr.gov.ge; ememanishvili@napr.gov.ge; gmachaidze@napr.gov.ge not later than COB March 02, 2026.

Please include the title of the announced position in subject line of the email and request confirmation of receipt of your electronic submission by NAPR.

https://docs.google.com/document/d/1SHl3FOAGcM0-tRwXcftnFb57grXu2_qY/edit